Using Mail Merge - Apache OpenOffice - The Free and Open

Using Mail Merge - Apache OpenOffice - The Free and Open

35 Pages · 2008 · 1.1 MB · English

Writer Guide Chapter 11 Using Mail Merge Form letters, mailing labels, and envelopes

Using Mail Merge - Apache OpenOffice - The Free and Open free download

Writer Guide Chapter 11 Using Mail Merge Form letters, mailing labels, and envelopes Copyright This document is Copyright © 2008 by its contributors as listed in the section titled Authors . You may distribute it and/or modify it under the terms of either the GNU General Public License , version 3 or later, or the Creative Commons Attribution License , version 3.0 or later. All trademarks within this guide belong to their legitimate owners. Authors Agnes Belzunce Dick Detwiler Peter Hillier-Brook Peter Kupfer Alan Madden Iain Roberts Jean Hollis Weber Michele Zarri Feedback Please direct any comments or suggestions about this document to: [email protected] Publication date and software version Published 27 November 2008. Based on OpenOffice.org 3.0.You can download an editable version of this document from http://oooauthors.org/en/authors/userguide3/published/ Contents Copyright ............................................................................................... 2 What is mail merge? .............................................................................. 4 Creating the data source ........................................................................ 4 Registering a data source ...................................................................... 5 Creating a form letter ............................................................................ 8 Printing mailing labels ......................................................................... 13 Editing a saved file of mailing labels ................................................ 17 Printing envelopes ............................................................................... 18 Setting up envelopes for printing ..................................................... 18 Merging and printing the envelopes ................................................. 22 Using the Mail Merge Wizard to create a form letter .......................... 23 Step 1: Select starting document ...................................................... 23 Step 2: Select document type ........................................................... 24 Step 3: Insert address block ............................................................. 25 Selecting the data source (address list) ......................................... 25 Selecting the address block ........................................................... 26 Matching the fields ........................................................................ 28 Step 4: Create salutation .................................................................. 29 Step 5: Adjust layout ......................................................................... 30 Step 6: Edit document and insert extra fields ................................... 31 Step 7: Personalize documents ......................................................... 33 Step 8: Save, print or send ................................................................ 34Using Mail Merge 3 What is mail merge? OpenOffice.org (OOo) Writer provides very useful features to create and print: • Multiple copies of a document to send to a list of different recipients (form letters) • Mailing labels • Envelopes All these facilities, though different in application, are based around the concept of a registered “data source”, from which is derived the

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