Five tips for enhancing Excel charts - Cornerstone Business

Five tips for enhancing Excel charts - Cornerstone Business

7 Pages · 2011 · 608 KB · English

Copyright © 2011 CNET Networks, Inc., a CBS Company. All rights reserved. TechRepublic is a registered trademark of CNET Networks,

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Page 1 Copyright © 20 11 CNET Networks, Inc., a CBS Company. All rights reserved. TechRepublic is a registered trademark of CNET Networks, Inc For more downloads and a free TechRepublic membership, please visit http://tec hrepublic.com.com/2001 -6240 -0.html Five tips for enhancing Excel cha rts March 9, 2011 By Susan Sales Harkins Excel's charting features are powerful, flexible, and easy to implement. You sele ct some values, click a button... and you have a chart . But don't stop there. There are many ways to enhance a chart, not for the sake of enhancing, but to emphasis the chart's point or purpose or to improve readability. The following tips are incredibly easy to implement, so you can share them with your users. They'll have no trouble applying these simple techniques . Figure A shows the data source for all the example graphs, but t hese techniques work with almost all chart type s. To create the example column graph, select A2:E6 and then click the Ins ert tab. From the Column drop - down in the Charts group, choose Clustered Column (the first option) . 1: Shorten long Y axis labels Large numbers on the Y axi s require a lot of space . For example , Figure B shows long Y axis values. It certainly isn't horrible, but Figure C is better. In this case, a custom format shorten s the labels . To create this format , do the following: 1. Right -click the Y axis (try right -clicking one of the labels) and choose Format Axis from the resulting context menu . 2. Choose Number in the left pane. In Excel 2003, c lick the Number tab . 3. Choose Custom from the Category list . 4. Enter the custom format code $0 ,, \m, as shown in Figure D. In Excel 2010, click Add . 5. Click Close ( OK in Excel 2003) to see the custom format at work (Figure C). This particular combination will

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